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UIS in the field of procurement: what is it, what is it intended for? Registration deadlines and procedure. What is a unified information system in the field of procurement? The EIS does not contain

Find out what the UIS is, what information it contains and who can become a user of the UIS system in public procurement. Download the current version of the EIS user manual.

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What is EIS

The EIS is a platform on which government customers place their orders, documents, schedules, etc., which in turn can be found by suppliers, customers and other procurement specialists. All information is accessible (except for that which contains state secrets), free and reliable. Access to the site does not require registration, with the exception of persons taking part in the discussion of the procurement of goods and works.

A little about the history of formation. Before the creation of the EIS, the Official Procurement Placement Site occupied its place from 2001 to 2014 and worked in accordance with Law 94-FZ, and since 2014 the transition to compliance with Law 44-FZ was made.

Despite the fact that the functionality of the official website has undergone significant changes, its address - zakupki.gov.ru - has remained unchanged. In addition, in 2016, a portal operating in accordance with Federal Law 223 was merged with this resource. Thus, now at zakupki.gov.ru there is a single information space for the entire procurement sector.

What does the EIS contain?

Why was the EIS created on the basis of the Official website?

The costs of creating an unified information system as part of the modernization of the environmental protection system amounted to 150 million rubles. Creation unified system procurement from scratch would require more than 3 billion rubles, as well as more than 2.5 years to complete all technological work. Using the Official Website saved time and federal budget funds.

The EIS website contains 2 categories of information:

  • information on the execution of contracts;
  • background information (for example, by-laws and current information on restrictions (bans or special conditions) of access to bidding for goods or services of foreign origin);
  • registers (of already concluded contracts, complaints, inspections and orders, bank guarantees, unscrupulous suppliers);
  • library of standard government contracts;
  • results of audits, monitoring in the field of public procurement, etc.
  • various lists and catalogs.

These sections can be found on the website by clicking on the “house” button in the upper left part of the screen. A menu with drop-down categories will open. Use the arrows to expand the subsection you are interested in.

Important: State procurements with state secrets are not posted on the EIS website.

EIS functionality

The full functionality of the EIS website is described in Article 4 of Law No. 44-FZ. It includes:

Database. The system not only generates, processes and stores all information about orders, specific purchases, plans and reports, etc. In it you can also find all the applied information of interest, right down to by-laws and samples of standard contracts collected in a special library.

Federal budget spending control tool. Control is carried out both during the planning process and during the procurement procedure.

Document flow in electronic form. Customers have the opportunity to sign notices and documents in the system with an electronic signature, as well as exchange electronic documents. The electronic signatures required for registration and subsequent work are issued at certification centers accredited by the Ministry of Telecom and Mass Communications.

Since 2017, federal customers are required to formulate procurement plans and schedules first in the Electronic Budget system. After these documents are verified by the Federal Treasury, they should automatically appear in the unified information system. But both of these stages - filling out forms on the budget.gov.ru website and integrating it with the Unified Information System - cause many difficulties. How to deal with them

Who can become a member of the EIS

UIS participants are divided into subjects and users (clause 5 of the Government of the Russian Federation No. 1414 of December 23, 2015). The subjects are:

  • government customers purchasing goods, works, services;
  • participants in government procurement - organizations and individuals applying for such supplies;
  • other participants in the contract system;
  • other persons using the system to exercise their powers. An example is the employees of the Federal Antimonopoly Service of Russia who exercise control over government procurement.

To use the site they must register.

Users of the unified information system website are legal entities and individuals who use the information contained on it. They have access to the functions of searching for the necessary information and viewing published documents (Treasury of Russia dated December 30, 2015 No. 26n). Users also include persons participating in mandatory public procurement discussions. In addition to the above functions, they can also post their suggestions and comments on the site and receive messages from the site.

In the material we will tell you what the United information system and what it is intended for. Read on for all the latest and most interesting information about the EIS.

Concept, content, subjects, functionality

The Unified Information System (UIS) is a collection of information on state and municipal procurement. This information is contained in a single database and ensures the formation, processing, storage and provision of data on the Internet information and telecommunications network. In other words, the UIS is an information space located on the Internet at www.zakupki.gov.ru, with the help of which state and municipal customers purchase goods, works and services (clause 9, part 1, article 3 of Law No. 44-FZ).

The UIS contains the following information (Part 3 of Article 4 of Law No. 44-FZ):

  • schedules, procurement, contract execution, customer reports;
  • a library of standard contracts and conditions, as well as a catalog of KTU;
  • various registers (contracts, procurement participants, unscrupulous suppliers, complaints);
  • results of monitoring, audit and control;
  • background information (the procedure for applying the national regime, current regulations in the field of procurement).

Participants of the public procurement site are subjects and users: the first are direct participants in the contract system and they need registration to work in the Unified Information System, the second are persons who use the site only as information resource, as well as persons participating in public procurement discussions. It is worth noting that all information posted in the unified information system is publicly available, with the exception of information containing state secrets.

Complete User Guide for working in the updated EIS. Unlike the official one - short

The updated UIS now includes functionality for new rules for provision, advances, planning, and the structure of IKZ. The user manual in the EIS has moved from home page to the Knowledge Base, to personal account customer. Now the official Guide contains more than a thousand pages, the most important of which are 30. And here’s what you need to pay attention to.

The topic of the article will be the unified information system in the field of procurement (UIS). This system is the basis of all public procurement carried out in the Russian Federation, regardless of the amount or terms of the contract. For this reason, the EIS cannot be ignored by any organization that expects to participate in a state tender. This material will not describe the details of the work or any features and secrets of the EIS; first of all, it is necessary to understand the purpose of the system, its basic rules and capabilities.

1. What is EIS?

The term UIS refers to a unified information system in the field of procurement. Its more precise definition is given in paragraph 9 of Article 3 of the Federal Law of April 5, 2013 No. 44-FZ “On the contract system in the field of procurement of goods, works, services to meet state and municipal needs” (hereinafter referred to as 44-FZ ) unified information system in the field of procurement - a set of information contained in databases, information technology and technical means that ensure the formation, processing, storage of such information, as well as its provision using the official website of the unified information system on the Internet (hereinafter referred to as the official website).

2. EIS official website

The UIS was put into operation on January 1, 2016; from that moment on, all information about completed public procurements and current tenders for the supply of goods or provision of services must be placed in this system.

Please note: At the moment, the functionality of the EIS is not fully implemented. Submitting applications electronically through the EIS is not available. The official website of the EIS is located at www.zakupki.gov.ru

The purpose of introducing the system is to fight corruption, facilitate access to information about the activities of government bodies for citizens of the Russian Federation and conduct public control in the field of public procurement. The UIS data includes not only the tender stage, but also preparation for it, including planning.

Any Internet user can access the information contained in the UIS, with the only exception being records that fall under the category of state secrets. Access is completely free, regardless of the number of pages viewed or time spent on the site. Also, the information contained in the Unified Information System is the most complete; all data is checked and considered reliable before publication.

Module No. 3 “Effective search for tenders” will help you understand in all its intricacies the secrets of effective search for tenders in the Unified Information System, and using the functionality of professional search engines aggregators, you can reduce the time for routine operations of searching for tenders and learn to find those purchases that they are trying to hide from you customers. The most complete and detailed course in RuNet on searching for tenders (planned release date January 2017).

A description of the requirements for the functionality of the system, as well as the basic rules for its use, was carried out by the Ministry of Economic Development of Russia (MED). The system was developed Federal Treasury, also this organization is responsible for its operation.

Before starting work on the UIS, it was necessary to make a decision about the basic resource, based on the capabilities of which the development would take place. Two options were considered: improving the existing public procurement portal, which would make it possible not to radically change the rules for working with the system and cope with the improvement in a shorter time, or creating it from scratch. The first option was chosen because the development new system would require large expenses, and would also have to retrain personnel, which could significantly delay its implementation. After the launch of the EIS, the official website did not change its address - www.zakupki.gov.ru.
Find outdated version can be found at http://old.zakupki.gov.ru/.

Part 7 of Article 4 of 44-FZ provides the right to subjects Russian Federation, municipal or regional entities to develop own systems, which will be integrated with the EIS. If information from regional systems differs from EIS data, then priority will be given to the federal system. From this we can conclude that the supplier does not have to turn to regional systems to obtain up-to-date data on government procurement within the framework of 44-FZ and 223-FZ.

3. Data included in the UIS

According to Part 3 of Article 4 of 44-FZ, a unified information system in the field of procurement must contain:
1) schedules and plans for purchases that will be made starting from January 1, 2017;
2) data on the implementation of planned tenders that will be held no earlier than January 1, 2017;
3) data on the conditions for the admission of foreign goods, existing prohibitions and restrictions on the import of goods or services, as well as an up-to-date list of states with which the Russian Federation has concluded agreements regulating joint public procurement, as well as the full terms of these agreements;
4) a register of contracts concluded between a government agency and a supplier, as well as information about them;
5) information about unscrupulous companies that have previously violated the terms of contracts;
6) a library of standard contracts and their conditions;
7) register of bank guarantees;
8) a register of complaints and claims, the dates of all inspections performed, regardless of whether they were carried out according to plan or without, as well as their results and the conclusions of the commission;
9) a list of international organizations created under an agreement to which the Russian Federation is one of the parties, or organizations with which contracts were concluded for the supply of goods or performance of work;
10) the results of monitoring, control and audit of public procurement;
11) customer reports in the form specified by 44-FZ;
12) catalogs of goods, works, services that are necessary for government organizations or other structures;
13) regulatory legal acts;
14) information about trends and the current value of the market price, as well as full list offers of goods, services or works available on the market, the purchase of which is carried out for the needs of government agencies or municipal bodies;
15) other data or documents that must be included in the Unified Information System in accordance with 44-FZ, Federal Law of July 18, 2011 No. 223-FZ “On the procurement of goods, works, services certain types legal entities"(hereinafter 223-FZ) or other acts adopted on their basis.

4. Functions of the UIS

The unified information system in the field of procurement provides:
. placement of information through the interaction of the system with other resources or programs without the need for authorization in the UIS;
. control over documents or other data that needs to be placed in the UIS, created using third-party means;
. transition to OKPD2 and OKVED2 standards;
. implementation of the capabilities necessary to conduct audits in the field of public procurement;
. use of reinforced unskilled electronic signature to confirm authenticity electronic documents;
. creation and registration of electronic applications for participation in a tender to determine a supplier or contractor.
This list does not contain all functions of the UIS, but only the most essential ones.

5. Advantages of a unified information system

Improving the public procurement mechanism is aimed as much as possible at automating tenders and filing applications. This reduces the corruption component and provides more opportunities for entrepreneurs by simplifying participation in the competition. It will also reduce government costs, since companies whose proposals might previously have been rejected due to problems with paperwork are given the opportunity to participate in the tender.

Unlike previous version system, all data entered into it is subject to exclusively automatic processing, and this significantly reduces the value human factor and increases the accuracy of operations; it also allows you to increase the speed of processing applications. Automation has even affected the placement of public procurement and summing up tender results. All documents are on the website, anyone can access them without any checks.

A unified information system in the field of procurement allows you to organize close connections with other regional systems, which simplifies the process public administration and monitoring the work of local authorities. Using a single system helps to obtain the most accurate and timely data, which makes it possible to immediately respond to changes.

Another advantage is that all plans and schedules are placed exclusively in a structured form, this allows you to significantly simplify the search necessary information both entrepreneurs or other categories of citizens, and employees of regulatory authorities. If previously the official website was indispensable for searching through the EIS, then after the changes are implemented it will be possible to find information not only using a special form, but also using conventional search engines, for example, Google or Yandex. This standard comes into force only on January 1, 2017, which allows for training and preparation of personnel for new work standards.

The previous version of the public procurement system assumed the presence of scanned documents on the website, which made it almost impossible to search through them, and sometimes there were problems with recognizing certain sections of text not only software, but also a person. Innovations will allow suppliers of goods and services to improve demand planning for their products, which increases the efficiency of the enterprise.

Additionally, work was carried out to improve the performance of the system and ensure its resistance to high loads. Thanks to this, the likelihood of system failure is significantly reduced, which makes it a reliable tool for working with all types of government orders. The developers modified the internal search technology - new parameters were added to it, this will help reduce the time of access to the necessary information several times, and will also significantly reduce the number of clarifying questions. search queries. Changes have been made to the interface, they are aimed at reducing the access time to the most used functions, but it will be possible to fully evaluate the new capabilities of the system only from January 1, 2017, until then the final stage of testing will be carried out.

6. Legislative basis for the operation of a unified information system in the field of procurement

Requirements for the development and operation of the UIS are contained in Federal law No. 44-FZ and in Government Decrees dated September 30, 2014 No. 996 “On the distribution of powers between the Ministry of Economic Development and the Federal Treasury when creating the Unified Information System” and dated January 23, 2015 No. 36 “On the procedure and timing for commissioning the Unified Information System” . If the article does not provide comprehensive answers, then you should turn to the primary source in the form of laws or other regulatory documents.

If you have any questions about the topic of the article, you can ask them on ours.

Hello, dear colleague! In today's article we will talk about a unified information system in the field of procurement. Figuratively speaking, this is one of the “pillars” on which the public procurement system in our country rests. Therefore, to successfully work with government procurement, every specialist whose activities are in one way or another connected with government procurement must know about this system, and even more so be able to use it. We will not understand the details of working with this system in this article, but will only consider general questions, namely: what is the EIS, why is it needed, and what functions and tasks does it perform? The material in the article will be useful to both suppliers and novice customers. I suggest not to delay too much and start studying the article. Let's go...

1. What is EIS?

As already mentioned in the introduction to the article, the UIS stands for a unified information system.

According to clause 9 of Article 3 of the Federal Law of 04/05/2013 No. 44-FZ “On the contract system in the field of procurement of goods, works, services to meet state and municipal needs” (hereinafter referred to as 44-FZ)unified information system in the field of procurement - a set of information contained in databases, information technologies and technical means that ensure the formation, processing, storage of such information, as well as its provision using the official website of a unified information system on the Internet (hereinafter referred to as the official website).

2. Official website of the EIS

From January 1, 2016, the official website of the Russian Federation on the Internet for posting information on placing orders for the supply of goods, performance of work, and provision of services was replaced by a unified information system in the field of procurement.

The main goal of creating such an information system was to increase the transparency of government procurement, so that all processes within the contract system from the procurement planning stage to the completion of contracts would become more public.

All information contained in the UIS is open (except for information containing state secrets) and is provided free of charge. In addition, such information must be complete and reliable.

Responsible government agency The Ministry of Economic Development of Russia (MED) is responsible for developing the concept and determining the functional requirements for the UIS. And the responsible department for the development and operation of the system is the Federal Treasury.

At the initial stage of creating a unified information system in the field of procurement, two options were considered:

  1. creation of a system based on the existing government procurement website;
  2. creating a system from scratch.

Due to the fact that the second option turned out to be more resource-intensive, it was decided to create a system based on the existing website. For this reason, the EIS address remained the same - www.zakupki.gov.ru.

The old version of the EIS is located at - http://old.zakupki.gov.ru/.

According to Part 7 of Article 4 of 44-FZ, the subjects of the Russian Federation and municipalities has the right to create regional and municipal information systems in the field of procurement, integrated with a unified information system. However, if there are discrepancies in the information posted on the website of the subject and the Unified Information System, priority is given to the information posted in the unified information system. Those. this suggests to suppliers that to search for information about ongoing public procurement, both within the framework of 44-FZ and 223-FZ, the EIS functionality will be more than enough.

3. What information is contained in the unified information system?

According to Part 3 of Article 4 of 44-FZ, the UIS must contain:

3) information on the implementation of procurement plans and schedules (from January 1, 2017);

4) information about the conditions, prohibitions and restrictions on the admission of goods originating from a foreign state or a group of foreign states, works, services, respectively, performed or provided by foreign persons, a list of foreign states, groups of foreign states with which the Russian Federation has concluded international agreements on mutual application of national treatment in procurement, as well as the conditions for applying such national treatment;

5) information on procurement and execution of contracts;

6) register of contracts concluded by customers;

7) ;

8) library of standard contracts, standard conditions contracts;

9) register of bank guarantees;

10) a register of complaints, scheduled and unscheduled inspections, their results and orders issued;

11) list of international financial organizations created in accordance with international treaties to which the Russian Federation is a party, as well as international financial organizations with which the Russian Federation has concluded international treaties;

12) results of procurement monitoring, audit in the field of procurement, as well as control in the field of procurement;

13) customer reports provided for by 44-FZ;

14) catalogs of goods, works, services to meet state and municipal needs;

15) regulatory legal acts;

16) information on the prices of goods, works, services purchased to meet state and municipal needs in commodity markets, as well as on requests for prices of goods, works, and services placed by customers;

17) other information and documents, the placement of which in the unified information system is provided for by 44-FZ, Federal Law of July 18, 2011 No. 223-FZ “On the procurement of goods, works, services by certain types of legal entities” (hereinafter 223-FZ) and adopted in accordance with them other regulatory legal acts.

4. What does the UIS provide?

EIS provides:

  • generation and placement of information through information interaction of the UIS with other information systems without the need for an additional login to the UIS personal account;
  • exercising control over information and documents to be placed in the Unified Information System in interaction with other information systems;
  • transition to the use of OKPD2 and OKVED2;
  • implementation functionality for the Federal Corporation for the Development of Small and Medium Enterprises;
  • implementation of expanded functionality for control bodies and audit bodies;
  • use of an enhanced unqualified electronic signature for signing electronic documents;
  • submission of applications for participation in determining the supplier (contractor, performer) in the form of an electronic document.

5. Advantages of the EIS

The main and fundamental difference between the unified information system and the previously existing government procurement website is the maximum automation of the procurement process from posting a notice to summing up and executing the contract. All data entered into the system is processed automatically, and the required reporting is generated based on this data. The entire document management system is publicly available on the website.

The UIS is tightly connected with other regional information systems and electronic platforms, which together creates a single information space.

Also an undoubted advantage is the fact that all procurement plans, as well as schedules, will be placed in the Unified Information System (from January 1, 2017) only in a structured (machine-readable) form. This innovation will greatly enhance the ability to search for procurement information using simple search queries, such as search engine Yandex or Google.

I note that on the old government procurement website these documents were posted in scanned form, which did not allow suppliers and other interested parties to fully search for information. Now, this innovation will allow suppliers to predict in advance the demand among customers for their goods, works or services and draw up a long-term plan for participation in procurement.

In addition to functional changes, the developers also carried out technological work to increase the performance and fault tolerance of the UIS, improved search functions, created a search parameter constructor, optimized user interface its open part. The system has acquired a more modern and beautiful interface. However, the full range of features will be available to users from January 1, 2017.

6. Legislative regulation of the work of the UIS

The requirements for the creation and supervision of the UIS are described in Federal Law No. 44-FZ as well as in Government Resolutions of September 30, 2014 No. 996 “On the distribution of powers between the Ministry of Economic Development and the Federal Treasury when creating the UIS” and of January 23, 2015 No. 36 “On the procedure and timing of commissioning the UIS.”

This concludes my article. I hope the information was useful to you. See you in the next issues.

P.S.: Like and share links to the article with your friends and colleagues on social networks.


As a result of studying the chapter, the student should:

know

  • basic concepts and main functions of the UIS;
  • the procedure for organizing document flow in the contract system;
  • main registers of the official website of the EIS;

be able to

  • find information about procurement on the official EIS website www.zakupki.gov.ru and operator websites electronic platforms;
  • carry out data sampling in the register of the official website of the EIS;

own

  • skills in working with the official EIS website (the procedure for posting data, making changes, data management);
  • management skill electronic document management in the contract system;
  • skills in working with the main registers of the official EIS website (monitoring, analysis and evaluation of data, information search).

Unified information system and information systems in the field of procurement

The effective functioning of the contract system is determined by the principles of openness and transparency. For their full implementation in the field of procurement, a UIS has been created and is functioning, which interacts with other information systems, for example, with the state automated information system “Management”, the state integrated information system for public finance management “ Electronic budget" The procedure for the functioning of the UIS, the requirements for technological and linguistic means of the UIS, including the requirements for ensuring automation of the processes of collecting and processing information in the UIS, the procedure for information interaction of the UIS with other information systems, including in the field of state and municipal finance management, are established by the Government of the Russian Federation . (Resolution of the Government of the Russian Federation dated December 23, 2015 No. 1414 “On the procedure for functioning of the unified information system in the field of procurement.”)

In order to organize the execution of the state contract dated October 3, 2013 No. GK-142-OF/D01 for the execution of work on the preparation of the concept and technical specifications for the creation of an unified information system in the field of procurement, the Order of the Ministry of Economic Development of Russia dated October 31, 2013 No. 645 “On the creation of the Interdepartmental working group to support the state contract for the implementation of work on the preparation of the concept and technical specifications for the creation of a unified information system in the field of procurement of goods, works, services to meet state and municipal needs.” Work on the creation of the Unified Information System was carried out in coordinated interaction of the Federal State Autonomous Educational Institution of Higher Professional Education “National Research University “Higher School of Economics”” (executor of the state contract) with the Ministry of Economic Development of Russia, Federal Tax Service of Russia, the Ministry of Telecom and Mass Communications of Russia, and the Treasury of Russia.

The unified information system in the field of procurement is a set of information provided for by the Law on the Contract System and contained in databases, information technologies and technical means that ensure the formation, processing, storage of such information, as well as its provision using the official website of the unified information system in the information and telecommunications Internet network (clause 9 of article 3 of the Law on the contract system).

The structure of the UIS includes subsystems (components, modules) created and (or) modified as part of the work on maintaining and maintaining the official website (Resolution of the Government of the Russian Federation dated January 23, 2015 No. 36 “On the procedure and timing for commissioning a unified information system in the field of procurement "). The list of subsystems (components, modules) of the UIS was defined in the technical documentation based on the functional requirements that were established by the Ministry of Economic Development of the Russian Federation.

On January 1, 2016, the EIS was put into operation (Order of the Treasury of Russia dated December 22, 2015 No. 354) based on the results of acceptance of work (their results based on acceptance tests) by an interdepartmental commission formed by the Federal Treasury (Order of the Treasury of Russia dated April 29, 2015 No. 11n ). Work on the creation of the Unified Information System must be fully completed no later than January 1, 2017, when it will be possible to submit applications through the Unified Information System for participation in determining the supplier (contractor, performer) and final proposals.

The functioning of the UIS ensures:

  • 1) formation, processing, storage and provision of data (including automated) to participants of the contract system in the field of procurement within the framework of relations aimed at meeting state and municipal needs;
  • 2) compliance control (effective from January 1, 2017):
    • a) information on the volume of financial support included in the procurement plans, information on the volume of financial support for procurement, approved and communicated to the customer;
    • b) information included in procurement plans (hereinafter also referred to as “schedules”), information contained in procurement plans;
    • c) information contained in notices of procurement, in procurement documentation, information contained in schedules;
    • d) information contained in the protocols for identifying suppliers (contractors, performers), information contained in procurement documentation;
    • e) the terms of the draft contract sent in the form of an electronic document to the procurement participant with whom the contract is concluded, information contained in the protocol for determining the supplier (contractor, performer);
    • f) information about the contract included in the register of contracts concluded by customers, the terms of the contract;
  • 3) use of an enhanced non-qualified electronic signature for signing electronic documents provided for by the Law on the Contract System;
  • 4) filing applications for participation in determining the supplier (contractor, performer) in the form of an electronic document, as well as opening access to such applications on the day and time specified in the notice of procurement. At the same time, procurement participants must be provided with the opportunity to receive information in real time about the opening of the specified access.

New in legislation

By Order of the Treasury of Russia dated December 22, 2015 No. 354 “On the commissioning of a unified information system in the field of procurement”, the UIS in the field of procurement was put into operation on January 1, 2016, created on the basis of the Official website of the Russian Federation in the information and telecommunications network “Internet” for placing orders for the supply of goods, performance of work, provision of services. The commissioning of the UIS entailed the transition of the domain name www.zakupki.gov.ru to the official UIS website on the Internet information and telecommunications network.

The list of information that is subject to placement in the UIS contains:

  • procurement plans;
  • schedules;
  • information on the implementation of procurement plans and schedules;
  • information on the conditions, prohibitions and restrictions on the admission of goods originating from a foreign state or a group of foreign states, works, services, respectively, performed and provided by foreign persons, a list of foreign states, groups of foreign states with which the Russian Federation has concluded international treaties on mutual application national treatment in procurement, as well as the conditions for applying such national treatment;
  • information on procurement provided for by the Law on the Contract System, on the execution of contracts;
  • register of contracts concluded by customers;
  • register of unscrupulous suppliers (contractors, performers);
  • library of standard contracts, standard contract terms;
  • register of bank guarantees;
  • register of complaints, scheduled and unscheduled inspections, their results and issued orders;
  • a list of international financial organizations created in accordance with international treaties to which the Russian Federation is a party, as well as international financial organizations with which the Russian Federation has concluded international treaties;
  • results of procurement monitoring, procurement audit, and procurement control;
  • customer reports required by the Contract System Act;
  • catalogs of goods, works, services to meet state and municipal needs;
  • Legal acts regulating the relevant relations;
  • information on prices prevailing in commodity markets for products purchased to meet state and municipal needs, as well as on requests for product prices placed by customers;
  • other information and documents, the placement of which in the Unified Information System is provided for by the Law on the Contract System, the Law on Procurement and other regulations adopted in accordance with them.

Important to remember

Points 1-3, part 3, art. 4 of the Law on the contract system (indication of such components of the UIS as procurement plans, procurement schedules, information on the implementation of procurement plans and procurement schedules) come into force on January 1, 2017. From March 31, 2015, the formation of closed register bank guarantees. Such a register includes bank guarantees provided as security for applications and contracts that contain information constituting a state secret.

The unified information system ensures that all information contained in it is posted on the official website, which is publicly available and provided free of charge. The exception is information constituting a state secret; such information is not posted in the Unified Information System.

The powers to create and ensure the functioning of the Unified Information System are divided between the Ministry of Economic Development of Russia and the Federal Treasury in accordance with Decree of the Government of the Russian Federation dated September 30, 2014 No. 996 “On the distribution of powers between the Ministry of Economic Development of the Russian Federation and the Federal Treasury when creating a unified information system in the field of procurement.” The Ministry of Economic Development of the Russian Federation has been given the authority to develop functional requirements for the UIS in the field of procurement and to maintain the UIS in the field of procurement in terms of supporting its users.

The Federal Treasury is authorized to perform the functions of:

  • 1) on the creation and development of the Unified Information System in the field of procurement in accordance with the functional requirements developed by the Ministry of Economic Development of Russia;
  • 2) for servicing the Unified Information System in the field of procurement;
  • 3) for maintaining the Unified Information System in the field of procurement (except for supporting its users);
  • 4) to establish the procedure for registration in the UIS in the field of procurement and the procedure for using the UIS in the field of procurement.

The UIS is intended both to provide information support for the activities of participants in the contract system and to ensure control over procurement and the ability for customers and procurement participants to implement additional functionality. Under additional functionality you should understand the function of submitting and recording participants’ applications in the form of an electronic document using an enhanced non-qualified electronic signature.

Procurement control is ensured through the integration of the Unified Information System with the Electronic Budget information system, aimed at the interaction of the budget process and the processes of planning and procurement. Such integration allows the Federal Treasury (financial bodies of the constituent entities of the Russian Federation and municipalities, management bodies of state extra-budgetary funds) to exercise control.

The interaction of the UIS and the Electronic Budget IS is aimed at strengthening the relationship between the budget process and procurement planning procedures, placing orders for their supply and implementing state (municipal) contracts concluded as a result of placing orders. The UIS is one of the centralized service subsystems of the “Electronic Budget” system (clause 6 of the Decree of the Government of the Russian Federation of June 30, 2015 No. 658 “On the state integrated information system for managing public finances “Electronic Budget””).

As a centralized subsystem of the UIS, it performs the following functions:

  • generation of information and documents of federal state customers, state customers acting on behalf of a constituent entity of the Russian Federation, and municipal customers as part of the provision of information and documents for the formation and maintenance of a register of contracts concluded by customers in accordance with the Law on the Contract System;
  • information interaction with other information systems in order to provide information contained in the “Electronic Budget” system, as well as obtain information necessary for the implementation of the functions and powers of the subjects of the “Electronic Budget” system.

Important to remember

Order of the Ministry of Finance of Russia dated December 24, 2014 No. 167n “On the procedure for assigning, applying and changing customer identification codes for the purpose of maintaining a register of contracts concluded by customers as a result of procurement” established the structure and procedure for using the customer identification code assigned for the purpose of maintaining a register of contracts concluded by customers based on the results of the purchase. The customer code is a twenty-digit digital code that is assigned by the Federal Treasury following the registration procedure on the official website www.zakupki.gov.ru. Requirements for the content of the customer’s account card, which will be created by the Federal Treasury for each customer, have also been determined. Information for the account card will be changed based on information received from the Unified State Register of Legal Entities and (or) from the customer to the extent that does not contradict information from the Unified State Register of Legal Entities.

The Law on the Contract System contains an indication that constituent entities of the Russian Federation and municipalities have the right to create their own information systems integrated with the Unified Information System.

Uniform requirements for regional and municipal information systems in the field of procurement are established by Decree of the Government of the Russian Federation dated November 28, 2013 No. 1091 “On uniform requirements for regional and municipal information systems in the field of procurement of goods, works, services to meet state and municipal needs.” In accordance with established requirements, the highest executive bodies of state power of the constituent entities of the Russian Federation and local administrations determine the procedure for the functioning and use of regional and municipal information systems in the field of procurement.

Important to know

From January 1, 2016, the specified Unified Requirements came into full force; from January 1, 2014, the requirements came into force with the exception of points regulating control over the compliance of information and ensuring the transfer to the UIS, as well as the reception from the UIS of information and documents included in composition of procurement plans, procurement schedules, information on the implementation of procurement plans and schedules procurement; information on contract execution; requests from users of regional and municipal systems.

Tools for integrating the UIS with regional and municipal information systems in the field of procurement are:

  • - information interaction of these systems with the UIS, ensuring guaranteed transfer to the UIS and placement in it of electronic documents and information provided for by the Law on the Contract System. If the formation of such electronic documents and information is carried out in regional and municipal information systems in the field of procurement, the calculation of the terms of placement of such electronic documents and information in the Unified Information System provided for by the Law on the Contract System begins from the moment of recording the time of receipt of such electronic documents and information in the Unified Information System;
  • - use of the specified information systems and EIS databases;
  • - establishment of uniform technological and linguistic requirements for information processed in these systems;
  • - posting information about procurement on the official website of the EIS.

If the information posted in the UIS does not correspond to the information posted in other information systems in the field of procurement, the information posted in the UIS takes priority. The exception is information about the prices of products purchased to meet state and municipal needs in commodity markets, about requests for product prices placed by customers, as well as information and documents, the placement of which in the Unified Information System is provided for by the Procurement Law.

Important to remember

The letter of the Federal Antimonopoly Service of Russia dated June 30, 2014 No. ATs/26237/14 “Explanation of the legislation on the contract system” indicates that the placement by the customer of procurement documentation containing restrictions for review on the official website is an administrative offense. Information in the form of text is posted on the official site in a format that makes it possible to search and copy text fragments using a web browser (“hypertext format”). Regulatory legal and other acts, draft acts, judicial acts, reports, reports, agreements, reviews, forecasts, protocols, conclusions, statistical information, samples of forms and other documents, in addition to the hypertext format, are posted on the official website in the form of files in a format that allows their preservation for technical means users and allowing, after saving, the ability to search and copy an arbitrary fragment of text using the appropriate viewing program (“document in electronic form”). Thus, according to the FAS Russia, if the procurement documentation posted by the customer on the official website contains restrictions for review (the text is posted in a format that does not allow copying of fragments), then this action violates the provisions of the Law on the Contract System and contains signs of an administrative offense under Part 1.4 of Art. 7.30 Code of Administrative Offenses of the Russian Federation.

A different position is taken by the Ministry of Economic Development of the Russian Federation (Letter of the Ministry of Economic Development of Russia dated December 15, 2015 No. D28i-3613), which believes that if there is no opportunity to search and copy fragments of text, then this does not contradict the Law on the contract system, since there is only a ban on charging for access to documentation and other requirements are not provided.



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